Legal basis

Personal data

• Library card/StudentCard number, user type
• Surname and given name(s)
• Gender
• Date of birth
• Home address
• Exclusion from borrowing and/or exclusion from use
• Start/end of user authorization
• Password (encrypted)

Borrowing and fee data

• Bibliographic details of the borrowed item
• Loan date, end of check-out period, return date
• Date of loan period renewals
• Reservations and orders with date
• Overdue notices, fees and expenses (title, date, number)
• Loss of library card, replacements, blocking notices
• Interlibrary loan balance and desired target counter (if an interlibrary loan account exists)

Voluntary information

• Collection location of the media, HSRM degree program, email address (for students, HSRM email address)

The data will be processed with your consent on the basis of the user regulations of the RheinMain University and State Library dated March 18, 2013.

Personal data

Personal data will be deleted upon deregistration or at the latest 1 year after expiry of the user authorization. If media are still on loan or there are outstanding claims (e.g. overdue fines), the data will only be deleted after all claims have been paid.

Usage data

• Media and loan data upon return of the media
• Fee/cost data with payment of the same

The data in the interlibrary loan account, in particular the data on the media ordered, is stored for 18 months, regardless of whether the media has already been returned or whether the interlibrary loan account has been deleted, in order to track any loss of items in transit or reminders, and is then automatically deleted.

1. In the case of address investigations due to undeliverable mail: transmission of personal data to the responsible office as part of administrative assistance.
2. In the event of non-payment of overdue fines: Transmission of personal data to the responsible offices of the HSRM to carry out enforcement proceedings.
3. When setting up an interlibrary loan account: Transmission of personal data as well as inter-library loan data to the central inter-library loan server of the hebis-Verbundzentrale at the University of Frankfurt am Main.

The collection of personal data can be refused by the user. In this case, no library card can be issued.

You have the right to receive information free of charge about the personal data stored about you, its origin and recipients and the purpose of the data processing, as well as a right to rectification, blocking or erasure or restriction of processing of this data (Art. 15-19 GDPR).

In accordance with Art. 21 GDPR, you have the right to appeal against any processing based on the legal basis of Art. 6 para. 1 sentence 1 e or f GDPR.

You can contact our Data Protection Officer at datenschutzbeautragterspam prevention@hs-rm.de.

If you believe that the processing of your personal data violates the provisions of the GDPR, you have the right to lodge a complaint with a supervisory authority in accordance with Art. 77 GDPR.

If you have any questions or suggestions regarding this information or would like to contact us to assert your rights, please send your request to

RheinMain University and State Library
Rheinstraße 55-57, 65185 Wiesbaden
or
Email: direktion-hlb(at)hs-rm.de