QUESTIONS & ANSWERS ON THE CORONAVIRUS AND ITS IMPACT ON THE RHEINMAIN UNIVERSITY OF APPLIED SCIENCES

16 August 2021

What form will the winter semester 2021/2022 take?

For the winter semester 2021/2022, the RheinMain University of Applied Sciences is planning in-person classes for all first-semester students – but also for higher semesters. The faculties are responsible for the detailed planning, which is why we ask you to find out about your specific situation on your faculty’s website.

What participation requirements apply in the winter semester 2021/2022 for in-person classes?

Safe studying and teaching in the winter semester will be possible through compliance with the 3G rule. This means that participation in in-person classes requires a negative coronavirus status, as proven by the statuses of “vaccinated”, “tested”, or “recovered” (or in German, “geimpft, getestet, genesen”). Beyond this, the university’s hygiene plan will of course continue to apply, particularly in relation to the distancing rules and the obligation to wear medical masks until taking your seat.

27 May 2021

What do I need to be aware of when planning my journey to an area declared by the RKI to be a risk area, or when planning a return journey from a risk area?

When entering Germany from a risk area, it is currently necessary to immediately enter home quarantine for 10 days. The shortening of the quarantine by presenting a negative test result is possible only after at least five days.

Different rules apply to persons entering from regions with a particularly high risk of infection. These include regions with particularly high case numbers (high incidence areas) and regions in which particular virus variants have spread (virus variant areas). You can find more information on the Robert Koch Institute website.

NEW: Proof of vaccination or recovery from a Covid-19 infection can be used instead of a negative test result. They are also grounds for a waiver of the quarantine requirement upon entry to Germany. However, this does not apply if you have been in area where virus variants are spreading. More detailed information on the explicit obligations, exceptions and requirements in terms of the relevant proof that needs to be provided can be found on the German Federal Ministry of Health website.

5 May 2021

Will in-person classes/in-person examinations be held and under what conditions?

Under a general ruling by the state of Hesse on the “Federal Emergency Brake”, in-person classes, examinations, and examination inspections will again be permitted with effect from 3 May 2021 at all locations of the RheinMain University of Applied Sciences, provided that these were already planned for the summer semester 2021 and had been registered with the relevant Dean’s Office. The classes in question are those that require in-person attendance, because they could not be carried out in a virtual format without causing major disadvantages to the students. (The legal situation applicable until 24 April 2021 therefore applies.) The hygiene requirements previously in force must continue to be followed.

Is it possible to inspect examinations/files?

Should it be absolutely necessary to inspect an examination in person, the requirements for other in-person classes apply accordingly.

General

In common areas at the university (corridors, foyers, bathrooms etc.), medical masks must be worn by all persons. According to the regulations, medical masks include surgical masks or protective masks certified under the FFP2, KN95 or N95 standards, or comparable masks.

23 April 2021

When and in what form will examinations take place in the summer semester 2021 at the RheinMain University of Applied Sciences?

Alternative examination types

Should a written examination or screen test be specified in the examination regulations as the sole examination type, this originally listed examination type may be changed by the Examination Board with the agreement of the instructors to another, digitally-compatible examination type. The list of the affected modules/classes with the new examination types will be published at the beginning of the semester (or, if this is not possible in exceptional cases, by the expiry of the registration deadline for the respective in-person examination) under the relevant faculty section of the website or portal of the RheinMain University of Applied Sciences.

Examinations, compensatory options, withdrawal

  1. Formative examinations can in general be offered in parallel with semester, to assist with the scaling-back of examination phases. More specific general conditions will be announced publicly in the faculty on the degree program notice board or on the faculty’s web site (under the relevant degree program section), or via the University’s portal.
  2. The E-Learning Rules and the E-Examination Rules of the RheinMain University of Applied Sciences in connection with the Hessian regulations on running electronic remote examinations from 8 December 2020 (GVBI  p. 944) apply.
  3. Examinations taken and failed in the winter semester 2020/2021 or summer semester 2021 and failed or non-completed graded course components that cannot be repeated will be deemed as non-attempts, as long as an attempt to deceive or other serious breach of the examination regulations was not the reason for failing the graded course component, and as long as the situation does not involve final failure attempts for a number graded course components within one module. If a corresponding notification about the definitive failure of the graded course components listed above has been issued, this must be rescinded by the responsible office in accordance with Section 48 of the Hessian Administrative Procedures Act (“HVwVfG”).
  4. Upon application, the preceding also applies to graded course components that were submitted or were supposed to have been submitted in the summer semester 2020, providing that a corresponding application has been received by the RheinMain University of Applied Sciences by 31 March 2021.
  5. It is possible to sit examinations that are held in the subsequent semester for the relevant class even without enrollment in the examination semester, should the student not want to continue studying at the RheinMain University of Applied Sciences. Until the examination is completed, the affected examination candidates will be treated in the same way as enrolled students for the purpose of examination administration and for use of university facilities.
  6. Students who cannot participate in regular in-person examinations during the SARS-CoV-2 pandemic due to health issues and who provide sufficient evidence of this by presenting a doctor’s note may be offered an alternative examination type upon application to the Examination Board. Health impairments within the meaning of sentence 1 exist when pre-existing conditions can be assigned to (Go to the document) the “in particular need of protection” and “possibly in particular need of protection” categories in terms of the “Occupational safety advice from the Federal Ministry of Labour and Social Affairs for treatment of employees requiring particular protection due to the SARS-CoV-2 epidemic”. The provisions for compensating disadvantage remain unaffected by this.
  7. Students who are subject to home quarantine mandated by the public health department due to the SARS-CoV-2 pandemic and provide appropriate proof of this by presenting the order to isolate in home quarantine from the public health department, may also be offered an alternative examination type, upon application to the Examination Board. The Examination Board is be provided with appropriate proof of the order to undertake home quarantine from the public health department.
  8. In order to avoid potential disadvantages to students due to the pandemic situation, under the coronavirus rules withdrawal from the examination without providing a doctor’s note is possible right up until the examination is undertaken. More specifically, this will be considered a withdrawal without a reason. However, this does not release the student from the obligation to provide an appropriate withdrawal declaration. Continuation of study provisions (“Fortschrittsregelungen”) can be suspended upon application to the Examination Board.

What provisions apply to assignments/term papers in terms of electronic submission and extension of deadlines?

  1. Written assignments/term papers can be submitted electronically. Electronic plagiarism checks are permitted. For theses/final projects, the examiners in charge may waive physical submission and only require electronic submission. Examiners will announce the submission method to students at the start of the assessment period.
  2. Should work on a graded course component be delayed due to a restricted range of services at the HSRM University or State Library or at other university libraries, or become impossible because required literature and other materials are unavailable, an extension of the assessment period may be granted upon application to the Examination Board. The same applies if it is no longer possible to work on a graded course component due to closures of laboratories or other facilities.

Will disenrollment take place after the end of the semester in which the last examination was held (Section 59 IV Hessian Higher Education Act, HHG)?

Disenrollments under Section 59 IV HHG are suspended.

What provisions apply to vocational activities, internships, and stays abroad?

  1. Continuation of study provisions (“Fortschrittsregelungen”) for vocational activities can be suspended upon application to the Examination Board. For absences resulting from reduced weekly working hours due to reasons caused by the pandemic, case-by-case alternatives should be arranged with the Examination Board at an early stage.  The deadline to produce proof of an introductory and or basic internship or preliminary practical experience can also be suspended by the Examination Board upon application.  The same applies to the existing re-registration suspension for introductory internships and to proof of the introductory internship at the time of enrollment.
  2. If a company adopts reduced working hours, is required to shut due to a local lockdown, or becomes insolvent/adopts insolvency protection measures, it should be clarified with the supervisor whether the thesis/final project can be completed independently of the company. Should this not be possible, an individual solution should be found by the Examination Board. A failed attempt should not be recorded given the pandemic situation.
  3. An individual solution can be found in consultation with the Examination Board for obligatory stays abroad. For interruptions or cancellations it should be reviewed upon application whether assessments from the study abroad can be recognized in full or in part. Students should be informed appropriately about this.

22 April 2021

How should I proceed in the event I test positive to COVID-19 (including for self-tests)?

  1. Report the positive test to the responsible public health department (according to the location of residence), if the testing location itself (pharmacy, testing center) has not already done so.
  2. When making the report: Give the names of contact persons from the RheinMain University of Applied Sciences (corona-positiv[at]hs-rm.de) to the public health department:
    • Rainer Scholl
    • Dr. Volker Mann
    • Nicole Didierjean
    • Dr. Martin Lommel
  3. Report the following information to the task force by e-mail to corona-positiv[at]hs-rm.de AND to the instructor:
    • Which public health department is responsible?
    • Has the responsible public health department been informed?
    • When was the test conducted?
    • When did symptoms appear for the first time?
    • Is the public health department aware of the HSRM contact persons?
    • What classes/examinations/meetings are affected?
  4. Await further information.

16 April 2021

Are the university buildings open?

University building are open as follows during the teaching period:

  • Bleichstraße/Bertramstraße campus: 8 a.m. to 6 p.m. 
  • All other campuses 8 a.m. to 8 p.m.

25 March 2021

Are cafeterias open?

The catering facilities of the Studentenwerk Frankfurt am Main remain closed until further notice.

Older updates

General

In order to minimize the risk of infection for everyone, the RheinMain University of Applied Sciences must take the following measures:

  • Persons who have the coronavirus may not enter the buildings of the RheinMain University of Applied Sciences until it is proven that the affected individuals have been cured or are no longer contagious. They are excluded from the university out of due concern for the protection of others. Persons who have had contact or are maintaining contact with individuals affected by the novel coronavirus (e.g. because they are caring for them), are also excluded from the university for the duration of the contact and for a further 14 days.
  • Persons who have been in risk areas within the last 14 days are excluded from all university buildings for 14 days after their entry to Germany, regardless of whether or not they are showing symptoms. If a negative test result is presented during this period, the exclusion order will end from the date of the negative test result. Latest information on risk areas (in German)
  • In common areas at the university (corridors, foyers, bathrooms etc.), medical masks must be worn by all persons.  A medical mask must also be worn during in-person university operations, in particular during classes, examinations and admission sessions, as well as when using seminar, PC, study and work spaces, and workspaces in libraries that are available to students outside of classes for study purposes. According to the regulations, medical masks include surgical masks or protective masks certified under the FFP2, KN95 or N95 standards, or comparable masks. At office workstations, face coverings do not need to be worn, provided that the hygiene rules can be maintained. 
  • The university expects minimum distancing from others of 1.5 m to be maintained.
  • Seminar rooms remain closed outside of classes/examinations. Student workspaces and study areas remain closed until further notice. Faculties can open individual rooms as study areas under supervision. 
  • To participate in events requiring in-person attendance, in particular in classes, examinations and admission sessions, as well as to use seminar, PC, study and work spaces, workspaces in libraries that are available to students outside of classes for study purposes, as well as academic meetings and conferences, contact details must be recorded.

Hygiene plan of the RheinMain University of Applied Sciences

The hygiene plan of the RheinMain University of Applied Sciences includes mandatory guidelines for all parts of the university, such as for room hygiene and upcoming examinations, and is a central part of our strategy for handling the COVID-19 pandemic. It is based on the latest directives from the state government and is updated on an ongoing basis.

Go to the hygiene plan of the RheinMain University of Applied Sciences (PDF, 150 KB)

How are lecture halls and seminar rooms aired?

Lecture halls and seminar rooms at our university that have a ventilation system are operated in accordance with the recommendations for system operation during the coronavirus pandemic from the Federal Industrial Association for Technical Building Equipment e.V. (BTGA), the Federal Ministry of Labor and Social Affairs and the German Social Accident Insurance (DGUV). 

The ventilation systems for lecture halls and seminar rooms are operated with a 100 percent fresh air rate and ensure that the air is exchanged several times per hour. The outgoing air is extracted upwards, which means that the air does not come into contact with another person.

The operating hours are currently from 6 a.m. to 8 p.m. For events outside this period, the systems will run for at least two hours prior and two hours after the event is held. Between the operating periods, the systems are run at reduced levels to ensure continuous ventilation of the rooms. The ventilation of bathrooms and toilets is operated continuously (24 hours).

Important: Rooms that have a ventilation system may not be aired by opening the windows as well, as this restricts the functionality of the ventilation system.

University and State Library

All locations of the University and State library are open for the borrowing and return of items as part of essential operations (Opening hours). At some library locations, items can be taken from open shelves by users themselves. From others, they need to be ordered. For more detailed information, please see the relevant library website.

For HSRM students in an examination phase, as well as for researchers, a limited number of workspaces are available at a number of library locations. To use these, you need to book a space using the appointment booking system.

In the libraries, a face covering must be worn in all areas. In the reading rooms, it is compulsory to wear a medical mask.

If you have questions or need assistance finding material, please contact library staff

Unfortunately, no advice can be given in person.

More detailed information, e.g. on using online material, can found at https://www.hs-rm.de/hlb/corona-zeit (in German)

What should I do if I believe that I have been infected?

Always first follow the advice on the Robert Koch Institute website. The RKI advises people who show symptoms and who have previously been in an area in which Covid-19 cases are occurring, or who have been in contact with someone who has tested positive for coronavirus, to call a doctor or emergency medical services on the number 116 117.

This is very important: it is essential to contact the practice by telephone first, before visiting it in person. By doing so, you will protect yourself and others.

Employees who have had contact with someone who has been confirmed as having the coronavirus must immediately contact the responsible public health department (“Gesundheitsamt”). This contact must be made in all cases – regardless of whether or not symptoms appear.

The German Federal Ministry of Health has set up a coronavirus hotline. This number is +49 30 34 64 65 100.

A coronavirus hotline from the Hessian Ministry of Social Affairs and Integration can also be contacted on the number 0800 5554666, each day from 8 a.m. to 8 p.m.

Please also follow the instructions from the Hessian Ministry of Social Affairs and Integration.

I have typical cold symptoms. Do I have to stay at home?

No. Cold symptoms without other signs of illness are unequivocally not a justification for an entry ban. The affected individuals themselves should decide whether they contact their family doctor by phone.

An unequivocal entry ban to the university buildings applies to the following symptoms:

  • Fever (38.0° C or higher)
  • Dry cough, i.e. without mucus, not caused by a chronic illness such as asthma. A light or occasional cough or an occasional sore throat is not cause for an entry ban.
  • Distorted sense of taste or smell (not as a secondary symptom of a cold)

All symptoms must appear acutely; symptoms of a known chronic illness are not relevant.

An entry ban for the university buildings also applies if a coronavirus infection is established for an individual living together with staff or students in a household. Pure suspicion of the coronavirus for a person living in a household is not a justification for an entry ban.

Details for ending the entry ban can be found in the hygiene plan.

Do students and staff who have been in quarantine need to be tested before they are again allowed to take part in university life?

Local health authorities who have ordered the quarantine will decide this. Their instructions must be followed. The authority will also decide whether the quarantine should be lifted and whether there should be any restrictions.

Social contacts: What should I generally be aware of in everyday study or work routines?

To minimize the risk of infection, the hygiene rules must be complied with. Social contacts should be reduced as much as possible. For everyday working routines, it is therefore recommended to use digital options (telephone, e-mail etc.) wherever possible and limit in-person contact. For example, office hours should take place online or by phone if it all possible, until further notice..
At present, students should enter the university only for essential reasons and should practice appropriate behavior when doing so (keeping a distance, handwashing etc.).

How will students and staff be notified about the latest measures and information on handling the coronavirus at the RheinMain University of Applied Sciences?

Comprehensive information and advice will be sent by e-mail, with summaries provided on the university website www.hs-rm.de/corona and via official social media channels. Staff will also receive advice and tips for working from home on the HSRM Intern internal pages (using their HDS login). The university administration therefore requests you to continue to check your university e-mail regularly. Should new, relevant information for staff and students of the RheinMain University of Applied Sciences be made available, the president’s office will announce this via the channels noted above.

Who can people associated with the university contact if they have specific questions?

The RheinMain University of Applied Sciences has set up a co-ordinating team. The team can be reached at corona(at)hs-rm.de. Please first check whether your question has already been answered by the FAQ before contacting us.

11 August 2021

What rules apply to working from home?

The previous rules that were in force, which applied from 1 November 2020 and allowed all employees whose roles permitted it, whose presence in the workplace was not absolutely essential and who had the required technical equipment to work from home, expire on 31 August 2021. This means that an in-person requirement will again apply from 1 September 2021.

It remains possible to work from home up to a maximum of 50 percent, where an application for this has been previously approved. If this arrangement has been approved in your case, no action is required on your part if you wish to make use of it – but of course please consult your manager. In addition to this, due to the state’s employment instructions, it is also possible to increase the working from home proportion to 60 percent of the individual volume of employment. For this, you need to submit an additional application that has been approved by your manager, if possible by 17 August, to Department III.4 (HR development, personalentwicklung(at)hs-rm.de). The application should explain why raising the proportion is necessary. In individual situation, this may be the space situation, which may not allow for the hygiene rules to be maintained at all times within the office if the home office share is at 50 percent.

These applications need to be submitted via your manager to Department III.4, with a coronavirus-related justification. Reasonings that are not related to the coronavirus cannot be considered in this process. Approval to work from home at the 60% rate will at first be given for a fixed six-month period. In general, work interests take priority for working from home. This means approval can only be granted if the work can be performed outside the university to at least the same level of quality and scope. Overtime without prior application and approval continues to remain outside working from home provisions.

What do I need to be aware of when planning my journey to an area declared by the RKI to be a risk area, or when planning a return journey from a risk area?

For people entering from abroad, the provisions from the Coronavirus Entry Regulations apply. The exceptions from the requirement to isolate that are included in this should also be noted. The university expects that employees will not travel to countries outside Germany if, at the time of departure, the German federal government has classified the destination as a risk area or high incidence area or virus variant area, or the journey is avoidable and no exception from the requirement to isolate for people entering from the destination exists. A journey is avoidable if, at the time of departure, there are no essential reasons for it, or if there are no reasons that cannot be postponed. A journey will probably be unavoidable only if there are special and exceptional circumstances. You can find details about the current entry provisions in this brief overview

During the isolation or quarantine period, and during the entry ban in accordance with the coronavirus regulations, employees must perform their duties or work – if possible – from home. If mobile working from home is not possible, plus hours on the employee’s flexitime account and overtime and additional hours should be used.

The entitlement to remuneration from the employer exists only if the quarantine period had to be undertaken through no fault of the employee. Individuals undertaking a journey to a region declared as a risk area accept that they will lose this entitlement. Only if a country is declared as a risk area after an employee enters is there no fault on the employee’s part. In this case, the quarantine period should be used for mobile working or working from home if possible and in consultation with managers.

For civil servants (“Beamte”), such journeys may lead to consequences under civil service law if, as a result of the journey, the civil servant cannot fulfill his or her general obligation to resume his or her duties after the end of the approved period of absence. For employees, consequences under employment law may result.

How should work, study, and research trips be handled?

The university expects that employees will not travel to countries outside Germany if, at the time of departure, the German federal government has classified the destination as a risk area or high incidence area or virus variant area, or the journey is avoidable and no exception from the requirement to isolate for people entering from the destination exists. A journey is avoidable if, at the time of departure, there are no essential reasons for it, or if there are no reasons that cannot be postponed. 

When considering work travel, managers and those traveling must evaluate in a responsible manner whether the work trip is absolutely essential. Alternative communication options such as video and telephone conferences must be considered and given preference.

Applicants must demonstrate to the university administration that undertaking the specific work trip is absolutely essential and that no alternative communication options exist.

You can find the application for work travel during the coronavirus pandemic on the QM portal.

What events relating to the coronavirus do I need to report to the university?

Staff must inform the university without being asked in the following cases  – by e-mailing gleitzeit(at)hs-rm.de and must also inform their manager/s:

  • Proven infection with the SARS-CoV-2 coronavirus
  • Classification as a close contact (with increased risk of infection) in accordance with the RKI definition 
  • Requirement to isolate under Section 7 of the Coronavirus Protection Regulations or Section 4 of the regulations for protection from entry-related infection risks in terms of the SARS-CoV-2 coronavirus, following the declaration of an epidemic sitation of national significance by the German Bundestag (coronavirus entry regulations
  • Instruction to self-isolate by a public health department

What rules apply to childcare in the event of closure of daycare centers and schools?

If childcare facilities   

  • or schools are temporarily closed due to the coronavirus pandemic,  
  • or if it is forbidden to enter them (e.g. due to isolation requirements), or     
  • if these are run only in a limited manner in a way that impacts on an employee’s child, or if attendance is waived upon the recommendation of the state government,   

discretion may be exercised to allow the staff with dependent children to carry out their tasks from home. The office appointed by the head of the departrment is to make the decision on whether and to what extent this is permitted, upon application by the employees.

Special leave with pay can only be granted in exceptional cases. Details must be coordinated with the HR department. Please see the provisions on documenting time spent on work activities on the Arbeiten im Homeoffice internal guidelines pages (with an HDS login).

Can I bring my children to work, given the difficulty of childcare arising from the current school and daycare center closures?

Only in exceptional cases may children be brought to work, in order to reduce the risk of infection.

5 July 2021

For the winter semester 2021/2022, the RheinMain University of Applied Sciences – in accordance with the wishes of the Hessian state government – is planning for in-person teaching to be the usual option, if this is possible. We will shortly announce more detailed information such as mask requirements, distancing rules, and other participation requirements for classes.

27 May 2021

What do I need to be aware of when planning my journey to an area declared by the RKI to be a risk area, or when planning a return journey from a risk area?

When entering Germany from a risk area, it is currently necessary to immediately enter home quarantine for 10 days. The shortening of the quarantine by presenting a negative test result is possible only after at least five days.

Different rules apply to persons entering from regions with a particularly high risk of infection. These include regions with particularly high case numbers (high incidence areas) and regions in which particular virus variants have spread (virus variant areas). You can find more information on the Robert Koch Institute website.

NEW: Proof of vaccination or recovery from a Covid-19 infection can be used instead of a negative test result. They are also grounds for a waiver of the quarantine requirement upon entry to Germany. However, this does not apply if you have been in area where virus variants are spreading. More detailed information on the explicit obligations, exceptions and requirements in terms of the relevant proof that needs to be provided can be found on the German Federal Ministry of Health website.

During the isolation or quarantine period, and during the entry ban in accordance with the coronavirus regulations, employees must perform their duties or work – if possible – from home. If mobile working from home is not possible, plus hours on the employee’s flexitime account and overtime and additional hours should be used.

The entitlement to remuneration from the employer exists only if the quarantine period had to be undertaken through no fault of the employee. Individuals undertaking a journey to a region declared as a risk area accept that they will lose this entitlement. Only if a country is declared as a risk area after an employee enters is there no fault on the employee’s part. In this case, the quarantine period should be used for mobile working or working from home if possible and in consultation with managers.

For civil servants (“Beamte”), such journeys may lead to consequences under civil service law if, as a result of the journey, the civil servant cannot fulfill his or her general obligation to resume his or her duties after the end of the approved period of absence. For employees, consequences under employment law may result.

5 May 2021

Will in-person classes/in-person examinations be held and under what conditions?

Under a general ruling by the state of Hesse on the “Federal Emergency Brake”, in-person classes, examinations, and examination inspections will again be permitted with effect from 3 May 2021 at all locations of the RheinMain University of Applied Sciences, provided that these were already planned for the summer semester 2021 and had been registered with the relevant Dean’s Office. The classes in question are those that require in-person attendance, because they could not be carried out in a virtual format without causing major disadvantages to the students. (The legal situation applicable until 24 April 2021 therefore applies.) The hygiene requirements previously in force must continue to be followed.

Is it possible to inspect examinations/files?

Should it be absolutely necessary to inspect an examination in person, the requirements for other in-person classes apply accordingly.

General

In common areas at the university (corridors, foyers, bathrooms etc.), medical masks must be worn by all persons. According to the regulations, medical masks include surgical masks or protective masks certified under the FFP2, KN95 or N95 standards, or comparable masks.

23 April 2021

When and in what form will examinations take place in the summer semester 2021 at the RheinMain University of Applied Sciences?

Alternative examination types

Should a written examination or screen test be specified in the examination regulations as the sole examination type, this originally listed examination type may be changed by the Examination Board with the agreement of the instructors to another, digitally-compatible examination type. The list of the affected modules/classes with the new examination types will be published at the beginning of the semester (or, if this is not possible in exceptional cases, by the expiry of the registration deadline for the respective in-person examination) under the relevant faculty section of the website or portal of the RheinMain University of Applied Sciences.

Examinations, compensatory options, withdrawal

  1. Formative examinations can in general be offered in parallel with semester, to assist with the scaling-back of examination phases. More specific general conditions will be announced publicly in the faculty on the degree program notice board or on the faculty’s web site (under the relevant degree program section), or via the University’s portal.
  2. The E-Learning Rules and the E-Examination Rules of the RheinMain University of Applied Sciences in connection with the Hessian regulations on running electronic remote examinations from 8 December 2020 (GVBI  p. 944) apply.
  3. Examinations taken and failed in the winter semester 2020/2021 or summer semester 2021 and failed or non-completed graded course components that cannot be repeated will be deemed as non-attempts, as long as an attempt to deceive or other serious breach of the examination regulations was not the reason for failing the graded course component, and as long as the situation does not involve final failure attempts for a number graded course components within one module. If a corresponding notification about the definitive failure of the graded course components listed above has been issued, this must be rescinded by the responsible office in accordance with Section 48 of the Hessian Administrative Procedures Act (“HVwVfG”).
  4. Upon application, the preceding also applies to graded course components that were submitted or were supposed to have been submitted in the summer semester 2020, providing that a corresponding application has been received by the RheinMain University of Applied Sciences by 31 March 2021.
  5. It is possible to sit examinations that are held in the subsequent semester for the relevant class even without enrollment in the examination semester, should the student not want to continue studying at the RheinMain University of Applied Sciences. Until the examination is completed, the affected examination candidates will be treated in the same way as enrolled students for the purpose of examination administration and for use of university facilities.
  6. Students who cannot participate in regular in-person examinations during the SARS-CoV-2 pandemic due to health issues and who provide sufficient evidence of this by presenting a doctor’s note may be offered an alternative examination type upon application to the Examination Board. Health impairments within the meaning of sentence 1 exist when pre-existing conditions can be assigned to (Go to the document) the “in particular need of protection” and “possibly in particular need of protection” categories in terms of the “Occupational safety advice from the Federal Ministry of Labour and Social Affairs for treatment of employees requiring particular protection due to the SARS-CoV-2 epidemic”. The provisions for compensating disadvantage remain unaffected by this.
  7. Students who are subject to home quarantine mandated by the public health department due to the SARS-CoV-2 pandemic and provide appropriate proof of this by presenting the order to isolate in home quarantine from the public health department, may also be offered an alternative examination type, upon application to the Examination Board. The Examination Board is be provided with appropriate proof of the order to undertake home quarantine from the public health department.
  8. In order to avoid potential disadvantages to students due to the pandemic situation, under the coronavirus rules withdrawal from the examination without providing a doctor’s note is possible right up until the examination is undertaken. More specifically, this will be considered a withdrawal without a reason. However, this does not release the student from the obligation to provide an appropriate withdrawal declaration. Continuation of study provisions (“Fortschrittsregelungen”) can be suspended upon application to the Examination Board.

What provisions apply to assignments/term papers in terms of electronic submission and extension of deadlines?

  1. Written assignments/term papers can be submitted electronically. Electronic plagiarism checks are permitted. For theses/final projects, the examiners in charge may waive physical submission and only require electronic submission. Examiners will announce the submission method to students at the start of the assessment period.
  2. Should work on a graded course component be delayed due to a restricted range of services at the HSRM University or State Library or at other university libraries, or become impossible because required literature and other materials are unavailable, an extension of the assessment period may be granted upon application to the Examination Board. The same applies if it is no longer possible to work on a graded course component due to closures of laboratories or other facilities.

Will disenrollment take place after the end of the semester in which the last examination was held (Section 59 IV Hessian Higher Education Act, HHG)?

Disenrollments under Section 59 IV HHG are suspended.

What provisions apply to vocational activities, internships, and stays abroad?

  1. Continuation of study provisions (“Fortschrittsregelungen”) for vocational activities can be suspended upon application to the Examination Board. For absences resulting from reduced weekly working hours due to reasons caused by the pandemic, case-by-case alternatives should be arranged with the Examination Board at an early stage.  The deadline to produce proof of an introductory and or basic internship or preliminary practical experience can also be suspended by the Examination Board upon application.  The same applies to the existing re-registration suspension for introductory internships and to proof of the introductory internship at the time of enrollment.
  2. If a company adopts reduced working hours, is required to shut due to a local lockdown, or becomes insolvent/adopts insolvency protection measures, it should be clarified with the supervisor whether the thesis/final project can be completed independently of the company. Should this not be possible, an individual solution should be found by the Examination Board. A failed attempt should not be recorded given the pandemic situation.
  3. An individual solution can be found in consultation with the Examination Board for obligatory stays abroad. For interruptions or cancellations it should be reviewed upon application whether assessments from the study abroad can be recognized in full or in part. Students should be informed appropriately about this.

22 April 2021

How should I proceed in the event I test positive to COVID-19 (including for self-tests)?

  1. Report the positive test to the responsible public health department (according to the location of residence), if the testing location itself (pharmacy, testing center) has not already done so.
  2. When making the report: Give the names of contact persons from the RheinMain University of Applied Sciences (corona-positiv[at]hs-rm.de) to the public health department:
    • Rainer Scholl
    • Dr. Volker Mann
    • Nicole Didierjean
    • Dr. Martin Lommel
  3. Report the following information to the task force by e-mail to corona-positiv[at]hs-rm.de AND to the instructor:
    • Which public health department is responsible?
    • Has the responsible public health department been informed?
    • When was the test conducted?
    • When did symptoms appear for the first time?
    • Is the public health department aware of the HSRM contact persons?
    • What classes/examinations/meetings are affected?
  4. Await further information.

16 April 2021

Are the university buildings open?

University building are open as follows during the teaching period:

  • Bleichstraße/Bertramstraße campus: 8 a.m. to 6 p.m. 
  • All other campuses 8 a.m. to 8 p.m.

25 March 2021

Are cafeterias open?

The catering facilities of the Studentenwerk Frankfurt am Main remain closed until further notice.

17 February 2021

What events relating to the coronavirus do I need to report to the university?

Staff must inform the university without being asked in the following cases – by e-mailing gleitzeit(at)hs-rm.de and must also inform their managers:

  • Classification as a Category I contact with close contact (“higher” risk of infection) according to the RKI definition
  • Obligation to isolate ("quarantine obligation") in accordance with the latest coronavirus quarantine regulations, in particular due to return from a foreign risk area, or due to a test result, or due to being in the same household with a person obliged to isolate 
  • Instruction to self-isolate by a public health department

What are the rules for working from home from 1 November 2020?

From 1 November 2020, all staff whose tasks permit it and whose presence in the workplace is not absolutely essential and who have the necessary technical equipment may work from home even outside the current existing rules (risk groups, care responsibilities, approved applications for mobile working).

However, approval by the staff member’s manager is a requirement for this. In particular, the work to be performed must also be able to be undertaken outside the university. Should the work be able to be performed better or only at the university, provisions should be made in coordination with managers that allow the hygiene requirements to be met. Offices should be staffed at minimum levels. In particular, tasks that are necessary to maintain the university’s operations must be continuously upheld.

Employees can also find tips and advice for working from home on the HSRM Intern intranet (using their HDS login).

How should work, study, and research trips be handled?

The university expects that employees will not travel to countries outside Germany not only if the German federal government has issued a travel warning in place at the time of departure from Germany, but also if the government has classified the destination as a risk area and the journey is not absolutely essential.

When considering work travel, managers and those traveling must evaluate in a responsible manner whether the work trip is absolutely essential. Alternative communication options such as video and telephone conferences must be considered and given preference.

Applicants must demonstrate to the university administration that undertaking the specific work trip is absolutely essential and that no alternative communication options exist.
You can find the application for work travel during the coronavirus pandemic on the QM portal.

Relatives in need of care in the event of closure of adult daycare facilities

If employees

  • need to care for relatives (with a care need in accordance with Social Security Code (SGB) Book 11) because the care facility is temporarily closed due to the coronavirus, or because the care service is canceled, or if foreign care staff cannot enter the country, or
  • if they need to support a person in a hospice or hospital who is close to them through the dying process,

discretion can be exercised to allow the tasks of these staff who are affected by the need to provide care to be completed in full or in part from home or another location. The office appointed by the university administration is to make the decision on whether and to what extent this is permitted, upon application by the employees.

Older updates

What options do I have to hold lectures, seminars etc. online?

For teaching in winter semester 2020/2021, the RheinMain University of Applied Sciences is making available the products Webex Meetings (in German) and Webex Training (in German) from Cisco. You can use these to livestream your lectures, as well as to carry out tutorials (“Übungen”), seminars, and office hours. At this link (in German) you can find installation instructions, an overview of features and tips for using the tools in various teaching and learning scenarios. Please also include asynchronous formats in your plans, due to the varying technical equipment of students.

In additiono to holding synchronous, live events, the RheinMain University of Applied Sciences offers numerous other options for online or online-supported teaching:

  • Make available scripts and other teaching materials for preparation and revision on Stud.IP and ILIAS.
  • Record screencasts of your presentations or simply explanatory videos.
  • Create tutorial units with work instructions and completion deadlines.
  • Make available self-tests that support the content you are covering during the semester to your students to help them track their progress.
  • Support online-based cooperation using group functions.

Familiarize yourself with these and other options on the pages of the Didaktik und Digitale Lehre team (in German).

Do I need to record the contact details of participants in events with in-person attendance, in particular for classes, examinations and admission sessions, as well for users of seminar, PC, study and work spaces, workspaces in libraries that are available to students outside of classes for study purposes, and for academic meetings and conferences?

Yes. The required contact details can be recorded in a GDPR-compliant format at corona-kontakt.hs-rm.de. Students received information in the e-mail newsletter of 26 November 2020.

What should I do if I am a staff member and am in one of the risk groups?

Members of risk groups generally have the option of working from a different location to their regular workplace, if this is possible.

Important: Based on the latest findings from the Robert Koch Institute (RKI), the general categorization in a risk group is not possible (or is no longer possible). The lifting of the attendance obligation based on an increased level of individual risk due to severe illness is therefore now only possible on the basis of a doctor’s note. The doctor’s note must contain confirmation that the risk of severe illness exists in the event of an infection with the SARS CoV-2 coronavirus due to a particular disposition (More information). The costs for the medical certificate are to be borne by staff themselves. In cases where the situation is not clear, the staff member’s manager can initiate an occupational medical examination. To arrange this, please contact the university’s Occupational Safety department (arbeitssicherheit(at)hs-rm.de).

Should it not be possible to work from home, or it is no longer possible to do so – possibly because of the duration of the ongoing situation – your activities should be conducted at the workplace while adhering to the social distancing rules and hygiene standards from the Robert Koch Institute (RKI). This applies particularly if your role includes specific tasks at the university that need to be completed in order to maintain university operations. Members of risk groups should check with their managers to what extent working from home is still possible. Should it become apparent that the work to be completed can only be done with an in-person presence at the university, there is generally an obligation to comply with this. Should you or your manager have concerns about whether the work environment on campus complies with the advice from the RKI, the Occupational Medicine Service (BAD) of the university may be asked to provide an assessment.

It is essential to notify your manager of your status and to co-ordinate with him or her about home office options.

More information on risk groups (in German)

What should I do if I am part of a risk group but my job is not possible to carry out from home?

It is essential to notify your manager of your status and to co-ordinate with him or her about home office options. If it is not possible to work from home, you must attend to your duties at the university. The distancing and hygiene rules must be followed when doing so.

I live with people at home who are members of a risk group. Can I work from home in this case, if I am an employee?

You may continue to work from home only as part of an approved mobile working arrangement under the applicable work agreement, or in accordance with existing approvals issued under the telecommuting (“Telearbeit”) work agreement.

Childcare in the event of closure of daycare centers and schools

If daycare centers and schools are closed, flexitime, leave, and special leave without pay may be taken in accordance with the usual provisions. The applicable provisions for working from home will also apply from 1 November 2020.

Special leave with pay can only be granted in exceptional cases. Details should be coordinated with the HR department. Please see the provisions on documenting time spent on work activities on the Arbeiten im Homeoffice internal guidelines pages (with an HDS login).

Can I bring my children to work, given the difficulty of childcare arising from the current school and daycare center closures?

No children may be brought to work, in order to reduce the risk of infection.

Reporting sick: What should I do if I feel sick?

If you feel sick, have a fever or show signs of having a cold, please stay at home and call in sick.

All staff must continue to report as sick to their department from the first day of illness. Only from the fourth calendar day of illness is there a requirement to produce a certificate of incapacity for work.

Are public events and conferences being held?

Public events will not be held until further notice and must be canceled. In-person conferences and meetings that cannot be postponed will not take place during the summer semester and winter semester 2020/21 until further notice and must be canceled. For academic events (conventions, meetings), the rules for cultural events (§ 1 para. 2b of the coronavirus contact and operating restriction regulations) apply accordingly. Work events (in particular committee meetings, commissions, appraisals) shall follow § 1 para. 2, no. 1 of the coronavirus contact and operating restriction regulations.

I have a general authorization to travel between the RheinMain University of Applied Sciences campuses in Wiesbaden and Rüsselsheim. Do I need to eliminate these work trips?

Travel and work-related trips between the university campuses are exempt from the ban on work travel.

Will internal training courses continue to take place?

No AGWW events or internal iwib seminars will be held until at least the end of August 2021. The online option can be found at www.hs-rm.de/iwib and www.agww-hessen.de.

What happens if I have become infected and am in quarantine? Will I continue to receive my employee salary?

If an employee has in fact become infected and/or is placed under quarantine and/or his or her incapacity for work is certified by a doctor, the usual continued payment of wages for illness or equivalent compensation will apply.

Will I continue to receive my salary if the university is closed?

As far as we are currently aware, staff will receive continued payment of wages or appropriate compensation even in the event of a temporary closure of the university.

This provision will also apply to student assistants. Staff who are capable of working, and whose jobs permit them to do so, should work from home during this period.

In the event of a closure, you will be informed again in detail about appropriate provisions.

16 August 2021

What form will the winter semester 2021/2022 take?

For the winter semester 2021/2022, the RheinMain University of Applied Sciences is planning in-person classes for all first-semester students – but also for higher semesters. The faculties are responsible for the detailed planning, which is why we ask you to find out about your specific situation on the faculty websites.

What participation requirements apply in the winter semester 2021/2022 for in-person classes?

Safe studying and teaching in the winter semester will be possible through compliance with the 3G rule. This means that participation in in-person classes requires a negative coronavirus status, as proven by the statuses of “vaccinated”, “tested”, or “recovered” (or in German, “geimpft, getestet, genesen”). Beyond this, the university’s hygiene plan will of course continue to apply, particularly in relation to the distancing rules and the obligation to wear medical masks until taking your seat.

Will there be a centralized vaccination service for students?

A centralized vaccination service for students at the RheinMain University of Applied Sciences is currently not being planned, as since 2 August 2021 it has not been necessary in Hesse to register in advance for a vaccine or to make an appointment, i.e. access to vaccination has been made significantly more straightforward. The domicile principle also no longer applies, which means that everyone can easily get vaccinated without bureaucratic hurdles – even spontaneously – in one of the 28 Hessian vaccination centers. More information about this can be found on the Hessian state government website.

Should I look for housing in the location of my studies for the winter semester 2021/2022?

The increased proportion of in-person classes will require your attendance at the location of your studies more often. For this reason, the university advises making efforts to find housing in the location in a timely fashion.

27 May 2021

What do I need to be aware of when planning my journey to an area declared by the RKI to be a risk area, or when planning a return journey from a risk area?

When entering Germany from a risk area, it is currently necessary to immediately enter home quarantine for 10 days. The shortening of the quarantine by presenting a negative test result is possible only after at least five days.

Different rules apply to persons entering from regions with a particularly high risk of infection. These include regions with particularly high case numbers (high incidence areas) and regions in which particular virus variants have spread (virus variant areas). You can find more information on the Robert Koch Institute website.

NEW: Proof of vaccination or recovery from a Covid-19 infection can be used instead of a negative test result. They are also grounds for a waiver of the quarantine requirement upon entry to Germany. However, this does not apply if you have been in area where virus variants are spreading. More detailed information on the explicit obligations, exceptions and requirements in terms of the relevant proof that needs to be provided can be found on the German Federal Ministry of Health website.

5 May 2021

Will in-person classes/in-person examinations be held and under what conditions?

Under a general ruling by the state of Hesse on the “Federal Emergency Brake”, in-person classes, examinations, and examination inspections will again be permitted with effect from 3 May 2021 at all locations of the RheinMain University of Applied Sciences, provided that these were already planned for the summer semester 2021 and had been registered with the relevant Dean’s Office. The classes in question are those that require in-person attendance, because they could not be carried out in a virtual format without causing major disadvantages to the students. (The legal situation applicable until 24 April 2021 therefore applies.) The hygiene requirements previously in force must continue to be followed.

Is it possible to inspect examinations/files?

Should it be absolutely necessary to inspect an examination in person, the requirements for other in-person classes apply accordingly.

General

In common areas at the university (corridors, foyers, bathrooms etc.), medical masks must be worn by all persons. According to the regulations, medical masks include surgical masks or protective masks certified under the FFP2, KN95 or N95 standards, or comparable masks.

23 April 2021

When and in what form will examinations take place in the summer semester 2021 at the RheinMain University of Applied Sciences?

Alternative examination types

Should a written examination or screen test be specified in the examination regulations as the sole examination type, this originally listed examination type may be changed by the Examination Board with the agreement of the instructors to another, digitally-compatible examination type. The list of the affected modules/classes with the new examination types will be published at the beginning of the semester (or, if this is not possible in exceptional cases, by the expiry of the registration deadline for the respective in-person examination) under the relevant faculty section of the website or portal of the RheinMain University of Applied Sciences.

Examinations, compensatory options, withdrawal

  1. Formative examinations can in general be offered in parallel with semester, to assist with the scaling-back of examination phases. More specific general conditions will be announced publicly in the faculty on the degree program notice board or on the faculty’s web site (under the relevant degree program section), or via the University’s portal.
  2. The E-Learning Rules and the E-Examination Rules of the RheinMain University of Applied Sciences in connection with the Hessian regulations on running electronic remote examinations from 8 December 2020 (GVBI  p. 944) apply.
  3. Examinations taken and failed in the winter semester 2020/2021 or summer semester 2021 and failed or non-completed graded course components that cannot be repeated will be deemed as non-attempts, as long as an attempt to deceive or other serious breach of the examination regulations was not the reason for failing the graded course component, and as long as the situation does not involve final failure attempts for a number graded course components within one module. If a corresponding notification about the definitive failure of the graded course components listed above has been issued, this must be rescinded by the responsible office in accordance with Section 48 of the Hessian Administrative Procedures Act (“HVwVfG”).
  4. Upon application, the preceding also applies to graded course components that were submitted or were supposed to have been submitted in the summer semester 2020, providing that a corresponding application has been received by the RheinMain University of Applied Sciences by 31 March 2021.
  5. It is possible to sit examinations that are held in the subsequent semester for the relevant class even without enrollment in the examination semester, should the student not want to continue studying at the RheinMain University of Applied Sciences. Until the examination is completed, the affected examination candidates will be treated in the same way as enrolled students for the purpose of examination administration and for use of university facilities.
  6. Students who cannot participate in regular in-person examinations during the SARS-CoV-2 pandemic due to health issues and who provide sufficient evidence of this by presenting a doctor’s note may be offered an alternative examination type upon application to the Examination Board. Health impairments within the meaning of sentence 1 exist when pre-existing conditions can be assigned to (Go to the document) the “in particular need of protection” and “possibly in particular need of protection” categories in terms of the “Occupational safety advice from the Federal Ministry of Labour and Social Affairs for treatment of employees requiring particular protection due to the SARS-CoV-2 epidemic”. The provisions for compensating disadvantage remain unaffected by this.
  7. Students who are subject to home quarantine mandated by the public health department due to the SARS-CoV-2 pandemic and provide appropriate proof of this by presenting the order to isolate in home quarantine from the public health department, may also be offered an alternative examination type, upon application to the Examination Board. The Examination Board is be provided with appropriate proof of the order to undertake home quarantine from the public health department.
  8. In order to avoid potential disadvantages to students due to the pandemic situation, under the coronavirus rules withdrawal from the examination without providing a doctor’s note is possible right up until the examination is undertaken. More specifically, this will be considered a withdrawal without a reason. However, this does not release the student from the obligation to provide an appropriate withdrawal declaration. Continuation of study provisions (“Fortschrittsregelungen”) can be suspended upon application to the Examination Board.

What provisions apply to assignments/term papers in terms of electronic submission and extension of deadlines?

  1. Written assignments/term papers can be submitted electronically. Electronic plagiarism checks are permitted. For theses/final projects, the examiners in charge may waive physical submission and only require electronic submission. Examiners will announce the submission method to students at the start of the assessment period.
  2. Should work on a graded course component be delayed due to a restricted range of services at the HSRM University or State Library or at other university libraries, or become impossible because required literature and other materials are unavailable, an extension of the assessment period may be granted upon application to the Examination Board. The same applies if it is no longer possible to work on a graded course component due to closures of laboratories or other facilities.

Will disenrollment take place after the end of the semester in which the last examination was held (Section 59 IV Hessian Higher Education Act, HHG)?

Disenrollments under Section 59 IV HHG are suspended.

What provisions apply to vocational activities, internships, and stays abroad?

  1. Continuation of study provisions (“Fortschrittsregelungen”) for vocational activities can be suspended upon application to the Examination Board. For absences resulting from reduced weekly working hours due to reasons caused by the pandemic, case-by-case alternatives should be arranged with the Examination Board at an early stage.  The deadline to produce proof of an introductory and or basic internship or preliminary practical experience can also be suspended by the Examination Board upon application.  The same applies to the existing re-registration suspension for introductory internships and to proof of the introductory internship at the time of enrollment.
  2. If a company adopts reduced working hours, is required to shut due to a local lockdown, or becomes insolvent/adopts insolvency protection measures, it should be clarified with the supervisor whether the thesis/final project can be completed independently of the company. Should this not be possible, an individual solution should be found by the Examination Board. A failed attempt should not be recorded given the pandemic situation.
  3. An individual solution can be found in consultation with the Examination Board for obligatory stays abroad. For interruptions or cancellations it should be reviewed upon application whether assessments from the study abroad can be recognized in full or in part. Students should be informed appropriately about this.

22 April 2021

How should I proceed in the event I test positive to COVID-19 (including for self-tests)?

  1. Report the positive test to the responsible public health department (according to the location of residence), if the testing location itself (pharmacy, testing center) has not already done so.
  2. When making the report: Give the names of contact persons from the RheinMain University of Applied Sciences (corona-positiv[at]hs-rm.de) to the public health department:
    • Rainer Scholl
    • Dr. Volker Mann
    • Nicole Didierjean
    • Dr. Martin Lommel
  3. Report the following information to the task force by e-mail to corona-positiv[at]hs-rm.de AND to the instructor:
    • Which public health department is responsible?
    • Has the responsible public health department been informed?
    • When was the test conducted?
    • When did symptoms appear for the first time?
    • Is the public health department aware of the HSRM contact persons?
    • What classes/examinations/meetings are affected?
  4. Await further information.

16 April 2021

Are the university buildings open?

University building are open as follows during the teaching period:

  • Bleichstraße/Bertramstraße campus: 8 a.m. to 6 p.m. 
  • All other campuses 8 a.m. to 8 p.m.

25 March 2021

Are cafeterias open?

The catering facilities of the Studentenwerk Frankfurt am Main remain closed until further notice.

25 February 2021

How can I contact the Admissions Office, Student Counseling Office and the iPunkt?

i-Punkt:

The i-Punkt is again open from 9 a.m. to 12 noon for all i-Punkt matters.

Go to contact options

Admissions Office:

The Admissions Office can be contacted by phone or e-mail from Monday to Thursday from 9 a.m. to 3 p.m.

Go to contact options

Student Counseling Office:

You can contact the Student Counseling Office until further notice directly by e-mail or via the online counseling portal. You can arrange an appointment by phone, video, or online chat via the i-Punkt:

Go to contact options

The Psychological Counseling office is offering phone appointments: go to the contact options

How will the StudentCard be issued?

The StudentCard is issued via the i-Punkt. Please consult the i-Punkt webpage to find out the relevant opening hours.

Issuance of degree certificates

Degree certificates are now gradually being printed. Once your degree certificates are ready at the Admissions Office, you will receive a corresponding message from the office with instructions for collecting the documents or having them posted. No action is therefore required on your part.

Students from the Wiesbaden Business School will be advised by their faculty when their degree certificates are ready. In urgent cases, please contact the WBS ServiceCenter at service-wbs(at)remove-this.hs-rm.de.

Older updates

Will my contact details be recorded as a participant of an event with in-person attendance, especially classes, examinations and admission sessions, or as a user of seminar, PC, study and work spaces, workspaces in libraries that are available to students outside of classes for study purposes, or for academic meetings and conferences?

Yes. The required contact details can be entered in a GDPR-compliant manner at corona-kontakt.hs-rm.de. Students received information in the e-mail newsletter of 26 November 2020.

University and State Library

All locations of the University and State library are open for the borrowing and return of items as part of essential operations (Opening hours). At some library locations, items can be taken from open shelves by users themselves. From others, they need to be ordered. For more detailed information, please see the relevant library website.

For HSRM students in an examination phase, as well as for researchers, a limited number of workspaces are available at a number of library locations. To use these, you need to book a space using the appointment booking system.

In the libraries, a face covering must be worn in all areas. In the reading rooms, it is compulsory to wear a medical mask.

If you have questions or need assistance finding material, please contact library staff

Unfortunately, no advice can be given in person.

More detailed information, e.g. on using online material, can found at https://www.hs-rm.de/hlb/corona-zeit (in German)

What should I do if I am a staff member and am in one of the risk groups?

The following provisions for risk groups among state employees will also apply analogously to students and student assistants with severe pre-existing conditions:

Members of risk groups generally have the option of working from a different location to their regular workplace, if this is possible.

Important: Based on the latest findings from the Robert Koch Institute (RKI), the general categorization in a risk group is not possible (or is no longer possible). The lifting of the attendance obligation based on an increased level of individual risk due to severe illness is therefore now only possible on the basis of a doctor’s note. The doctor’s note must contain confirmation that the risk of severe illness exists in the event of an infection with the SARS CoV-2 coronavirus due to particular disposition (More information). The costs for the medical certificate are to be borne by staff themselves. In cases where the situation is not clear, the staff member’s manager can initiate an occupational medical examination. To arrange this, please contact the university’s Occupational Safety department (arbeitssicherheit(at)hs-rm.de).

Should it not be possible to work from home, or it is no longer possible to do so – possibly because of the duration of the ongoing situation – your activities should be conducted at the workplace while adhering to the social distancing rules and hygiene standards from the Robert Koch Institute (RKI). This applies particularly if your role includes specific tasks at the university that need to be completed in order to maintain university operations. Members of risk groups should check with their managers to what extent working from home is still possible. Should it become apparent that the work to be completed can only be done with an in-person presence at the university, there is generally an obligation to comply with this. Should you or your manager have concerns about whether the work environment on campus complies with the advice from the RKI, the Occupational Medicine Service (BAD) of the university may be asked to provide an assessment.

It is essential to notify your manager of your status and to co-ordinate with him or her about home office options.

IMPORTANT: All students at the RheinMain University of Applied Sciences who are in one of the risk groups should seek medical advice to clarify to what extent taking part in an exam requiring in-person attendance constitutes an unreasonable health risk. In such a case, please notify the examiner without delay and before the exam is held.

More information on risk groups

What should I do if I am classed as being part of a risk group with a greater restriction on my freedom of movement when prohibitions on contact are loosened for non risk-groups and on-campus examinations are held?

If you a member of a risk group and are therefore unable to take part in an in-person examination, please contact your Examination Board. You should apply for compensation for your disadvantage, which may take the form of a contactless (digital) examination or a postponement. You will need to provide medical evidence that you belong to a risk group. It is up to the Examination Board to determine the exact compensation for the disadvantage. Alternatively, you may consider bringing forward modules from later semesters that require contactless examinations (e.g. term papers) and to take a problematic module later. The Student Counseling service for your degree program will be happy to advise you in this regard.

Can students also use the Webex online meeting software?

Yes, this is possible. The RheinMain University of Applied Sciences is also making Webex Meetings available to students. By using the web conference tool, you can meet online in study groups, for example, share documents and prepare for exams together. You can easily use Webex with your HDS login. At this link, you can find installation instructions, an overview of features and tips for using the tools.

What is the situation with Adobe and Microsoft licenses? Can these also be used by students?

Students can also use Adobe products. Please contact your responsible faculty administrator if you would like to use Adobe products. For Microsoft products, RheinMain University of Applied Sciences students have the option to use Office 365 free of charge.

Information about Office 365

Will I continue to receive my ‘BAföG’ governmental financial aid if the university has closed or if there are entry bans?

German Federal Education Minister Anja Karliczek has stated that BAföG recipients do not need to worry about disadvantages arising from the coronavirus epidemic. The German Federal Ministry of Education and Research (BMBF) ruled in a decree on Friday, 13 March 2020 that BAföG recipients will continue to be paid their educational assistance even in the event of university closures or bans on entering other countries.

The BMBF also announced in the same press release that first-year students whose first semester will be delayed due to the pandemic will receive their BAföG assistance as if the in-person lectures had begun on the date originally scheduled. It has also been decided that the participation in online teaching options will be made compulsory under the requirements for receiving financial assistance as soon as online teaching becomes available at educational institutions.

The responsible office for educational assistance (‘Amt für Ausbildungsförderung’) at the relevant Association for Student Affairs (‘Studierendenwerk/Studentenwerk’) will be available to assist.

Read the full press release

Further information from the Federal Ministry for Education and Research (BMBF) about BAföG (in German)

You can find more information about student funding on the website of the Studentenwerk Frankfurt am Main (in German)

I cannot enter Germany due to coronavirus travel restrictions and am therefore studying online at the RheinMain University of Applied Sciences from my home country. Do I still have to have health insurance in Germany?

No. International students from third countries who are not in Germany are exempt from the obligation to have a student health insurance policy. This rule applied to international students who are enrolling for the first time in the winter semester 2020/21, as well as to international students who are already enrolled but are not currently in Germany and are therefore undertaking their studies in the current (and possibly also in the subsequent) semester online.

For queries, please contact the International Office.

I’m spending a semester abroad and would like to withdraw from this. What happens then?

No-one should be obliged to undertake or continue to study abroad, even if the travel is not to or via a risk area, as defined by the Robert Koch Institute or German Federal Foreign Office. If the planned travel cannot take place or is aborted due to the coronavirus, we will declare these study abroad periods to be “force majeure” events.