QUESTIONS & ANSWERS ON THE CORONAVIRUS AND ITS IMPACT ON THE RHEINMAIN UNIVERSITY OF APPLIED SCIENCES

General

In order to minimize the risk of infection for everyone, the RheinMain University of Applied Sciences must take the following measures:

  • Persons who have the coronavirus (COVID-19) may not enter the buildings of the RheinMain University of Applied Sciences until it is proven that the affected individuals have been cured or are no longer contagious. These individuals are subject to an exclusion order in order to protect third parties. Persons who have had contact or are maintaining contact with individuals affected by the coronavirus (e.g. because they are caring for them), are also excluded from the university for the duration of the contact and for a further 14 days.
  • Persons who have been in risk areas within the last 14 days are excluded from all campus buildings for 14 days after their entry to Germany, regardless of whether or not they are showing symptoms. If a negative test result is presented during this period, the exclusion order will end from the date of the negative test result. Latest information on risk areas (in German)
  • All persons (staff/students) who enter the buildings must wear a face covering (mask) in the corridors and common areas. 
  • The university expects minimum distancing from others of 1.5 m to be maintained. 
  • Seminar rooms remain closed outside of classes/exams. Student workspaces and study areas remain closed until further notice, apart from two exceptions being run as a trial (Faculty of Architecture and Civil Engineering and Faculty of Engineering).
  • To participate in events requiring in-person attendance, in particular classes, examinations and admission events, as well as to use seminar, PC, study and work spaces, workspaces in libraries that are available to students outside of classes for study purposes, as well as academic meetings and conferences, contact details must be recorded. 

 

Hygiene plan of the RheinMain University of Applied Sciences

The hygiene plan of the RheinMain University of Applied Sciences includes mandatory guidelines for all parts of the university, such as for room hygiene and upcoming examinations, and is a central part of our strategy for handling the COVID-19 pandemic. It is based on the latest directives from the state government and is updated on an ongoing basis.

Go to the hygiene plan of the RheinMain University of Applied Sciences (PDF, 150 KB)

 

Organization of the summer semester 2020 and the winter semester 2020/21

In the communication from the Hessian Ministry of Higher Education, Research and the Arts (HMWK) from 22 September 2020, a hybrid semester for the winter semester 2020/21 was announced. University operations are to be held using in-person formats from the winter semester 2020/21 onwards, as far as permitted by the coronavirus situation and the rooms available, supplemented by online teaching and online options. In-person teaching will thus be a complementary option to online classes. For more information, please see the HMWK press release from 22 September 2020.

In a joint letter, the Hessian Minister for Higher Education, Research and the Arts, Angela Dorn, and university presidents have announced state-wide guidelines for the organization of the summer semester 2020.

Download statement from 5 April 2020 as a PDF (PDF, 200 KB)

In a second joint letter, Angela Dorn and university presidents provide information on the current status of the present semester and about the start of next semester.

Download statement from 8 June 2020 (in German, PDF, 220 KB)

Teaching in the summer semester will be handled primarily using online options. The dates of the summer semester will therefore not be postponed. The teaching periods may be able to be distributed in a flexible manner over the summer semester. The Deans’ Offices will determine the specific structure for teaching and examination periods at the RheinMain University of Applied Sciences.

 

University and State Library

All locations of the University and State library are open for the borrowing and return of items as part of essential operations (Opening hours). At some library locations, items can be taken from open shelves by users themselves. From others, they need to be ordered. For more detailed information, please see the relevant library website.

For HSRM students in an examination phase, as well as for researchers, a limited number of workspaces are available at a number of library locations. To use these, you need to book a space using the appointment booking system.

We expect you to always wear a face covering and to keep your distance when using the libraries.

If you have questions or need assistance finding material, please contact library staff

Unfortunately, no advice can be given in person.

More detailed information, e.g. on using online material, can found at https://www.hs-rm.de/hlb/corona-zeit (in German)

 

Will university buildings remain closed?

The university buildings have again been open at all entry points since 29 June 2020 from Monday to Friday, from 6 a.m. to 8 p.m.

At the Rüsselsheim campus a trial of study areas for students to use while following the hygiene and safety regulations under the university’s hygiene plan is operating. Under this plan, the university administration expects all persons to wear a face covering in corridors and common areas. Once you have sat down at your work space, it is no longer compulsory to wear a face covering, provided the required safety distance is met.

Important: All other seminar and study spaces will remain closed.

In special cases, exceptions may be granted under the condition that required social distancing rules and hygiene measures are met, in accordance with the university’s hygiene plan. These include, for example, access to libraries (open for essential operations), examinations, internships and work which requires access to laboratories. The applicable access provisions for the relevant rooms will be communicated on an individual basis.
For essential/administrative operations, keyholders have the necessary access rights, or will receive these from their managers.

Go to the hygiene plan of the RheinMain University of Applied Sciences (PDF, 150 KB)

 

Gatherings on university campuses

The state of Hesse decided on Wednesday, 10 June 2020 to ease the prohibition of contact. Under the new rules, groups of a maximum of ten people are again able to meet in public together again from 11 June 2020. This also applies to the university grounds..

Read the full press release. (in German)

 

What should I do if I believe that I have been infected?

Always first follow the advice on the Robert Koch Institute website. The RKI advises people who show symptoms and who have previously been in an area in which Covid-19 cases are occurring, or who have been in contact with someone who has tested positive for coronavirus, to call a doctor or emergency medical services on the number 116 117.

This is very important: it is essential to contact the practice by telephone first, before visiting it in person. By doing so, you will protect yourself and others.

Employees who have had contact with someone who has been confirmed as having the coronavirus must immediately contact the responsible public health department (“Gesundheitsamt”). This contact must be made in all cases – regardless of whether or not symptoms appear.

The German Federal Ministry of Health has set up a coronavirus hotline. This number is +49 30 34 64 65 100.

A coronavirus hotline from the Hessian Ministry of Social Affairs and Integration can also be contacted on the number 0800 5554666, each day from 8 a.m. to 8 p.m.

Please also follow the instructions from the Hessian Ministry of Social Affairs and Integration.

 

I have typical cold symptoms. Do I have to stay at home?

No. Cold symptoms without other signs of illness are unequivocally not a justification for an entry ban. The affected individuals themselves should decide whether they contact their family doctor by phone.

An unequivocal entry ban to the university buildings applies to the following symptoms:

  • Fever (38.0° C or higher)
  • Dry cough, i.e. without mucus, not caused by a chronic illness such as asthma. A light or occasional cough or an occasional sore throat is not cause for an entry ban.
  • Distorted sense of taste or smell (not as a secondary symptom of a cold)

All symptoms must appear acutely; symptoms of a known chronic illness are not relevant.

An entry ban for the university buildings also applies if a coronavirus infection is established for an individual living together with staff or students in a household. Pure suspicion of the coronavirus for a person living in a household is not a justification for an entry ban.

Details for ending the entry ban can be found in the hygiene plan.

 

What do I need to be aware of when planning my journey to an area declared by the RKI to be a risk area, or when planning a return journey from a risk area?

When entering Germany from a risk area, it is currently necessary to spend 14 days in home quarantine. Exceptions from this rule are those entering who can present a medical certificate for which a PCR test was conducted at most 48 hours before entry and which certifies that no SARS-CoV-2 infection exists. A negative PCR test serves as a sufficient medical certificate and acts as a waiver from the obligation to quarantine.

You can find more details about quarantine requirements and coronavirus tests for people entering Germany on the website of the Hessian Ministry of Social Affairs and Integration (in German).

 

Does the duration of the 14 day exclusion order from the RheinMain University of Applied Sciences reduce if a negative coronavirus test is returned?

Yes. If, after entering Germany from a region declared by the Robert Koch Institute to be a risk area, a negative test result is presented, the exclusion order for staff and students at the RheinMain University of Applied Sciences will end from the date of the negative test result.

Important: The requirements and regulations from the responsible public health department (“Gesundheitsamt”) must always be followed. You can find more details on the website of the Hessian Ministry of Social Affairs and Integration (in German).

 

Do students and staff who have been in quarantine need to be tested before they are again allowed to take part in university life?

Local health authorities who have ordered the quarantine will decide this. Their instructions must be followed. The authority will also decide whether the quarantine should be lifted and whether there should be any restrictions.

 

Social contacts: What should I generally be aware of in everyday study or work routines?

To minimize the risk of infection, the hygiene rules must be complied with. Social contacts should be reduced as much as possible. For everyday working routines, it is therefore recommended to use digital options (telephone, e-mail etc.) wherever possible and limit in-person contact. For example, office hours should take place online or by phone if it all possible, until further notice..
At present, students should enter the university only for essential reasons and should practice appropriate behavior when doing so (keeping a distance, handwashing etc.).

 

How will students and staff be notified about the latest measures and information on handling the coronavirus at the RheinMain University of Applied Sciences?

Comprehensive information and advice will be sent by e-mail, with summaries provided on the university website www.hs-rm.de/corona and via official social media channels. Staff will also receive advice and tips for working from home on the HSRM Intern internal pages (using their HDS login). The university administration therefore requests you to continue to check your university e-mail regularly. Should new, relevant information for staff and students of the RheinMain University of Applied Sciences be made available, the president’s office will announce this via the channels noted above.

 

Who can people associated with the university contact if they have specific questions?

The RheinMain University of Applied Sciences has set up a co-ordinating team. The team can be reached at corona(at)hs-rm.de. Please first check whether your question has already been answered by the FAQ before contacting us.

What options do I have to hold lectures, seminars 2020 etc. online?

For teaching in summer semester 2020, the RheinMain University of Applied Sciences is making available the products Webex Meetings (in German) and Webex Training (in German) from Cisco. You can use these to livestream your lectures, as well as to carry out tutorials (“Übungen”), seminars, and office hours. At this link (in German) you can find installation instructions, an overview of features and tips for using the tools in various teaching and learning scenarios. Please also include asynchronous formats in your plans, due to the varying technical equipment of students.

In additiono to holding synchronous, live events, the RheinMain University of Applied Sciences offers numerous other options for online or online-supported teaching:

  • Make available scripts and other teaching materials for preparation and revision on Stud.IP and ILIAS.
  • Record screencasts of your presentations or simply explanatory videos.
  • Create tutorial units with work instructions and completion deadlines.
  • Make available self-tests that support the content you are covering during the semester to your students to help them track their progress.
  • Support online-based cooperation using group functions.

Familiarize yourself with these and other options on the pages of the Didaktik und Digitale Lehre team (in German).

 

Do I need to record the contact details of participants in events with in-person attendance, in particular for classes, examinations and admission sessions, as well for users of seminar, PC, study and work spaces, workspaces in libraries that are available to students outside of classes for study purposes, and for academic meetings and conferences?

Yes. A GDPR-compliant method of recording the required contact details is currently being developed.

 

What should I do if I am a staff member and am in one of the risk groups?

If certain preconditions are met, state employees who are in risk groups may work from home until 31 October 2020.

“The Hessian state government has decided that state employees who are over 60 years of age, as well as people with certain pre-existing conditions, may work from home if their job allows them to. The Robert Koch Institute believes that there is a significantly higher risk of a more severe illness caused by coronavirus for persons aged over 60 years. This higher risk also applies to people with certain pre-existing conditions, such as cardiovascular diseases, diabetes, diseases of the respiratory system, liver, kidney, cancer, and staff who have weakened immune systems.” (Source: Press release from the Hessian state government, in German)

In the event of doubt over whether you are included in this group, please seek medical advice.

Should it not be possible to work from home, or it is no longer possible to do so – possibly because of the duration of the ongoing situation – your activities should be conducted at the workplace while adhering to the social distancing rules and hygiene standards from the Robert Koch Institute (RKI). This applies particularly if your role includes specific tasks at the university that need to be completed in order to maintain university operations. Members of risk groups should check with their managers to what extent working from home is still possible. Should it become apparent that the work to be completed can only be done with an in-person presence at the university, there is generally an obligation to comply with this. Should you or your manager have concerns about whether the work environment on campus complies with the advice from the RKI, the Occupational Medicine Service (BAD) of the university may be asked to provide an assessment.

It is essential to notify your manager of your status and to co-ordinate with him or her about home office options.

More information on risk groups (in German)

 

What should I do if I am part of a risk group but my job is not possible to carry out from home?

It is essential to notify your manager of your status and to co-ordinate with him or her about home office options. If it is not possible to work from home, you must attend to your duties at the university. The distancing and hygiene rules must be followed when doing so.

 

I live with people at home who are members of a risk group. Can I work from home in this case, if I am an employee?

You may continue to work from home only as part of an approved mobile working arrangement under the applicable work agreement, or in accordance with existing approvals issued under the telecommuting (“Telearbeit”) work agreement.

 

Childcare in the event of closure of daycare centers and schools

If daycare centers and schools are closed, flexitime, leave, and special leave without pay may be taken in accordance with the usual provisions. Parents who are affected may, in consultation with their managers, also work from home until 31 October 2020 inclusive, if their jobs permit them to do so, in accordance with the instructions from the HMWK. Please coordinate with your manager regarding mobile working options, following the instructions given in the e-mail from 29 June 2020..

Please see the provisions on documenting time spent on work activities on the Arbeiten im Homeoffice internal guidelines pages (with an HDS login).

 

Can I bring my children to work, given the difficulty of childcare arising from the current school and daycare center closures?

No children may be brought to work, in order to reduce the risk of infection.

 

Relatives in need of care in the event of closure of adult daycare facilities

If an adult daycare center is closed due to measures taken to avoid coronavirus infections, flexitime, leave and leave without pay may be taken in accordance with the normal provisions. Employees looking after a relative in need of care may, in consultation with their manager, work from home in accordance with the employment instructions from the HMWK until 31 October 2020, if their jobs permit them to do so. Please coordinate with your manager regarding mobile working options, following the instructions given in the e-mail from 29 June 2020.

Please see the provisions on documenting time spent on work activities on the Arbeiten im Homeoffice internal guidelines pages (with an HDS login).

 

What are the rules for working from home from 1 July 2020?

In accordance with the employment instructions from the Hessian Ministry of Higher Education, Research and the Arts (HMWK) from 28 May 2020, employees who are not members of a risk group and who do not have care responsibilities must return from their home offices to their workplace from 1 July, while following distancing and hygiene rules. The new mobile working agreement in force since 30 June 2020 also offers more flexibility, in consultation with managers. Please see the related information in the e-mail from 29 June 2020.

Irrespective of the mobile working agreement, employees who are members of the exception group listed in the HMWK work instructions may continue to work from home in coordination with their managers until 31 October 2020, provided that their work is suitable for this.

Employees can also find tips and advice for working from home on the HSRM Intern intranet (using their HDS login).

 

Reporting sick: What should I do if I feel sick?

If you feel sick, have a fever or show signs of having a cold, please stay at home and call in sick.

All staff must continue to report as sick to their department from the first day of illness. Only from the fourth calendar day of illness is there a requirement to produce a certificate of incapacity for work.

 

Are public events and conferences being held?

Public events will not be held up to and including 31 October 2020 and must be cancelled. In-person conferences and meetings that cannot be postponed will not take place during the summer semester and winter semester 2020/21 until further notice and must be canceled. For academic events (conventions, meetings), the rules for cultural events (§ 1 section 2b of the coronavirus contact and operating restriction regulations) apply accordingly. Work events (in particular committee meetings, commissions, appraisals) shall follow § 1 section 2, no. 1 of the coronavirus contact and operating restriction regulations.

 

How should work, field, study, and research trips be handled?

The university expects that employees will not travel to countries outside Germany if the German federal government has classified the region as a risk and this is not absolutely essential.

When considering work travel, managers and those traveling must evaluate in a responsible manner whether the work trip is absolutely essential. Alternative communication options such as video and telephone conferences must be considered and given preference.

Applicants must demonstrate to the university administration that undertaking the specific work trip is absolutely essential and that no alternative communication options exist.

You can find the application for work travel during the coronavirus pandemic here (in German).

 

I have a general authorization to travel between the RheinMain University of Applied Sciences campuses in Wiesbaden and Rüsselsheim. Do I need to eliminate these work trips?

Travel and work-related trips between the university campuses are exempt from the ban on work travel.

 

Will internal training courses continue to take place?

No AGWW events or internal iwib seminars will be held until at least the end of December 2020. The online option can be found at www.hs-rm.de/iwib and www.agww-hessen.de.

 

What happens if I have become infected and am in quarantine? Will I continue to receive my employee salary?

If an employee has in fact become infected and/or is placed under quarantine and/or his or her incapacity for work is certified by a doctor, the usual continued payment of wages for illness or equivalent compensation will apply.

 

What do I need to be aware of when planning my journey to an area declared by the RKI to be a risk area, or when planning a return journey from a risk area?

When entering Germany from a risk area, it is currently necessary to spend 14 days in home quarantine. Exceptions from this rule are those entering who can present a medical certificate for which a PCR test was conducted at most 48 hours before entry and which certifies that no SARS-CoV-2 infection exists. A negative PCR test serves as a sufficient medical certificate and acts as a waiver from the obligation to quarantine.

You can find more details about quarantine requirements and coronavirus tests for people entering Germany on the website of the Hessian Ministry of Social Affairs and Integration.

Employees must take leave for a predictable quarantine period, or accumulate time credits, or take unpaid leave, unless a home office arrangement has been arranged in advance with their manager. The entitlement to remuneration from the employer exists only if the quarantine period had to be undertaken through no fault of the employee. Individuals undertaking a journey to a region declared as a risk area accept that they will lose this entitlement.

Only if a country is declared as a risk area after an employee enters is there no fault on the employee’s part. In this case, the quarantine period should be used for mobile working or working from home if possible and in consultation with managers.

 

Will I continue to receive my salary if the university is closed?

As far as we are currently aware, staff will receive continued payment of wages or appropriate compensation even in the event of a temporary closure of the university.

This provision will also apply to student assistants. Staff who are capable of working, and whose jobs permit them to do so, should work from home during this period.

In the event of a closure, you will be informed again in detail about appropriate provisions.

The winter semester 2020/21 will be a hybrid semester. University operations are to be held using in-person formats from the winter semester 2020/21 onwards, as far as permitted by the coronavirus situation and the rooms available, supplemented by online teaching and options. In-person teaching will thus be a complementary option to online classes.

To allow students to complete their qualifications in full, the universities will prioritize the following student groups and class formats in particular when holding in-person classes:

  • First-semester students
  • Students completing their degrees
  • Students with a high need for in-person classes, e.g. laboratory-based classes, project work or classes with significant sport-based or art/music-related components
  • Classes which are more difficult without immediate discussion, such as tutorials (“Übungen”) and seminars

In the summer semester 2020, the universities developed and offered high-quality online teaching formats that can also be used in the winter semester. The universities will keep the loss of practical components in degrees to an absolute minimum. They will offer alternative forms of delivery or will make up for the absence with other assignments with practical components. As part of this, class instructors will coordinate with Deans’ Offices on how they will structure their teaching in the hybrid semester based on the general regulations from the particular university.

 

Will my contact details be recorded as a participant of an event with in-person attendance, especially classes, examinations and admission sessions, or as a user of seminar, PC, study and work spaces, workspaces in libraries that are available to students outside of classes for study purposes, or for academic meetings and conferences?

Yes. A GDPR-compliant method of recording the required contact details is currently being developed.

 

Will university buildings remain closed?

The university buildings have again been open at all entry points since 29 June 2020 from Monday to Friday, from 6 a.m. to 8 p.m.

Important! Although buildings will be open, all seminar and study spaces will remain closed.

Exception: At the Rüsselsheim campus and in the Faculty of Architecture and Civil Engineering, a trial of study areas for students to use  in compliance with the hygiene and safety regulations under the university’s hygiene plan is operating. Under this plan, the university administration expects all persons to wear a face covering in corridors and common areas. Once you have sat down at your work space, it is no longer compulsory to wear a face covering, provided the required safety distance is met.

In special cases, exceptions may be granted under the condition that required social distancing rules and hygiene measures are met, in accordance with the university’s hygiene plan. These include, for example, access to libraries (open for essential operations), examinations, internships and work which requires access to laboratories. The applicable access provisions for the relevant rooms will be communicated on an individual basis.
For essential/administrative operations, keyholders have the necessary access rights, or will receive these from their managers.

Go to the hygiene plan of the RheinMain University of Applied Sciences (PDF, 150 KB)

 

Will my standard period of study be extended due to the restrictions caused by the coronavirus?

Yes. For students who are enrolled during the summer semester 2020, the individual standard period of study will be increased by one semester. This means the duration of ‘BAföG’ governmental financial aid will be extended.

 

Can study workspaces at the university be used again?

While the university buildings will be open at all entrances from 6 a.m. to 8 p.m. Monday to Friday, all seminar and study spaces will remain closed.

Exception: At the Rüsselsheim campus and at the Faculty of Architecture and Civil Engineering, a trial of study areas for students to use in compliance with the hygiene and safety regulations under the university’s hygiene plan is operating. Under this plan, the university administration expects all persons to wear a face covering in corridors and common areas. Once you have sat down at your work space, it is no longer compulsory to wear a face covering, provided the required safety distance is met.

 

University and State Library

All locations of the University and State library are open for the borrowing and return of items as part of essential operations (Opening hours). At some library locations, items can be taken from open shelves by users themselves. From others, they need to be ordered. For more detailed information, please see the relevant library website.

For HSRM students in an examination phase, as well as for researchers, a limited number of workspaces are available at a number of library locations. To use these, you need to book a space using the appointment booking system.

We expect you to always wear a face covering and to keep your distance when using the libraries.

If you have questions or need assistance finding material, please contact library staff

Unfortunately, no advice can be given in person.

More detailed information, e.g. on using online material, can found at https://www.hs-rm.de/hlb/corona-zeit (in German)

 

Issuance of degree certificates

Degree certificates are now gradually being printed. Once your degree certificates are ready at the Admissions Office, you will receive a corresponding message from the office with instructions for collecting the documents or having them posted. No action is therefore required on your part.

Students from the Wiesbaden Business School will be advised by their faculty when their degree certificates are ready. In urgent cases, please contact the WBS ServiceCenter at service-wbs(at)remove-this.hs-rm.de.

 

Will there still be in-person events this semester? Will the small group internships that take place in subjects such as engineering potentially be able to take place in the second half of the semester?

We hope that on-campus programs will be available again soon. However, given the dynamic nature of the requirements set by the Federal Government, we do not know when on-campus teaching will again be possible in what form. This also applies to internships. In some cases, the teaching options for internships have been increased, to allow smaller groups to be formed. The option may also be granted to complete an internship at a later date or to teach the practical content using online formats. If an internship cannot be undertaken in the intended form, the examination boards can permit equivalent achievements to count towards the competency and qualification targets. A mix of in-person and online formats (hybrid semester) is planned to be offered.

We advise you to keep informed by checking the specific webpages for your degree programs for more detailed information. Please also check the e-mails for your university account regularly in case you are notified by the Dean’s Office or by those in charge of individual programs about current measures by e-mail.

 

When will the winter semester 2020/21 begin? Will the winter semester 2020/21 take place again in person?

The winter semester 2020/21 will begin officially on 1 October 2020 as usual; however, the start of classes will begin throughout the state of Hesse on 2 November 2020. Events for non-first semester students may be held from as early as October 2020. The relevant faculty will advise details.

The winter semester 2020/21 will be a hybrid semester. University operations are to be held using in-person formats from the winter semester 2020/21 onwards, as far as permitted by the coronavirus situation and the rooms available, supplemented by online teaching and online options. In-person teaching will thus be a complementary option to online classes.

 

I have not validated and/or received my StudentCard. How can I now receive a SemesterTicket (semester public transport pass)?

The validation of the StudentCard is again possible with immediate effect. The validation stations are accessible at all locations during the building opening hours.

 

How will the StudentCard be issued?

Students who were enrolled for the first time in the summer semester 2020 can now collect their StudentCard from Monday to Thursday between 9 a.m. to 12 noon from the i-Punkt at the RheinMain University of Applied Sciences in Wiesbaden:

Campus Kurt-Schumacher-Ring 18
65197 Wiesbaden
Building A, garden level

Please use the garden level entrance for Building A by the i-Point (at the end of the path that starts at Building G).

The StudentCard can be issued to the person in question, not to an authorized person. Please bring your valid personal ID/passport and your current student SemesterTicket (RMV/RNN/NVV ticket) with you.

Important: The StudentCard can only be handed out in exchange for the original SemesterTicket, not in exchange for the interim ticket valid until 30 June that was available to print out on COMPASS. The original SemesterTicket is the “Interim student ID” on the gray piece of paper that you received after enrollment.

Your SemesterTicket is valid until 30 September 2020. You should have exchanged your interim student ID for the StudentCard by this date.

Students studying at the Rüsselsheim campus may collect their StudentCard in Rüsselsheim (Am Brückweg 26, 65428 Rüsselsheim, room A-009) on the following two dates:

  • 21 July 2020 from 9.30 a.m. to 1.30 p.m.
  • 29 July 2020 from 9.30 a.m. to 12 noon

Outside of these two dates, the cards can be collected from the i-Punkt in Wiesbaden.

Students who did not collect their StudentCard last semester may also collect it from the locations listed at the above dates and times.

There may be waiting times due to high demand.

 

What should I do if I am a staff member and am in one of the risk groups?

The following provision for risk groups among state employees will also apply analogously to students and student assistants with severe pre-existing conditions.

IMPORTANT: All student assistants at the RheinMain University of Applied Sciences who are in one of the above risk groups can work from home. Working from home is permitted for this risk group up to and including 31 October 2020. Please make arrangements for this with your manager. Please note that there is no obligation to work from home for the risk groups listed above. This is an option which the affected staff should consider individually, seeking medical advice where necessary. You can find more information in these FAQ under Information for staff.

It is essential to notify your manager of your status and to co-ordinate with him or her about home office options.

IMPORTANT: All students at the RheinMain University of Applied Sciences who are in one of the risk groups should seek medical advice to clarify to what extent taking part in an exam requiring in-person attendance constitutes an unreasonable health risk. In such a case, please notify the examiner without delay and before the exam is held.

 

Will exams take place at the RheinMain University of Applied Sciences in the summer semester 2020 or winter semester 2020/21?

In-person examinations remain essential. To carry out in-person examinations under the current pandemic situation, a level of room capacity is required that is not always available at the universities. In some cases, it may therefore be required to lease larger halls or function rooms outside the universities. The state of Hesse will create a wider legal framework for online examinations.

All examinations in summer semester 2020 and the winter semester 2020/21 that do not absolutely require in-person attendance will generally take place. The form in which this can happen falls under the responsibility of the relevant Examination Board. Please also pay attention to the latest information from your faculty.

Written theses may be submitted by post. If this is not possible, documents or written assignments may be submitted digitally. If theses are submitted digitally, please ensure that a deposit copy is handed as soon as is possible. A written declaration should be made to certify that the submitted digital copy and the printed copy are identical. You can find out details from the responsible Examination Board.

Theses which include an (artistic) physical object may be submitted in the first instance using digital photography if arrangements are made for this with the examiner. The details should be clarified with the relevant supervisor. In this case too, the original should be submitted once this is possible.

 

My last examination at the RheinMain University of Applied Sciences has been postponed until October. Do I still have to enroll for the winter semester 2020/21?

If your last examination before completing your degree or changing universities has been postponed until October, you should not be disadvantaged by this.

In these cases, it will be possible to take the exam in October without enrolling for the winter semester 2020/21. The examination will be credited automatically towards the summer semester 2020.

The summer semester 2020 will therefore officially be the final examination in your degree.

You can contact the Admissions Office by 30 September 2020 to arrange for a certificate of enrollment for the summer semester 2020. You can find the application at www.hs-rm.de/antraege.

This certificate of enrollment is also a disenrollment certificate valid from 31 October 2020. An additional disenrollment petition is therefore unnecessary.

The SemesterTicket will not be available to you for the winter semester 2020/21, as you will not be paying semester fees for the winter semester and will not be officially re-enrolled.

Alternatively, you can also re-enroll as usual and pay the semester fees so that you can continue to use the SemesterTicket in the winter semester – or until the date that you disenroll. Please note an additional semester of study will be added in this case. You will be officially disenrolled at the end of the winter semester after passing your final examination. The reimbursement of the semester fees is possible if the disenrollment petition and the reimbursement petition are both received by the Admissions Office by 15 October 2020.

 

What should I do if I am classed as being part of a risk group with a greater restriction on my freedom of movement when prohibitions on contact are loosened for non risk-groups and on-campus examinations are held?

If you a member of a risk group and are therefore unable to take part in an in-person examination, please contact your Examination Board. You should apply for compensation for your disadvantage, which may take the form of a contactless (digital) examination or a postponement. You will need to provide medical evidence that you belong to a risk group. It is up to the Examination Board to determine the exact compensation for the disadvantage. Alternatively, you may consider bringing forward modules from later semesters that require contactless examinations (e.g. term papers) and to take a problematic module later. The Student Counseling service for your degree program will be happy to advise you in this regard.

 

Is it true that examination attempts will not be counted in this semester?

No. It is correct that you will have easier withdrawal options prior to an examination. However, once you have started an examination, the usual rules familiar to you will apply.

 

Can I sit an examination if I am subject to an exclusion order?

Individuals who are subject to an exclusion order may not take part in examinations. These individuals should contact the Examination Board for their relevant degree program.

 

How can I contact the Admissions Office, Student Counseling Office and the iPunkt?

i-Punkt:

The i-Punkt can be contacted by phone and e-mail from 9 a.m. to 3 p.m from Monday to Thursday (until 1 p.m. on Fridays). The i-Punkt is open daily from 9 a.m. to 12 noon from 22 June 2020 for the personal collection of certificates and certified documents.

Go to contact options

Admissions Office:

The Admissions Office can be contacted by phone or e-mail from Monday to Thursday from 9 a.m. to 3 p.m.

Go to contact options

Student Counseling Office:

You can contact the Student Counseling Office until further notice directly by e-mail or via the online counseling portal. You can arrange an appointment by phone, video, or online chat via the i-Punkt:

Go to contact options

The Psychological Counseling office is offering phone appointments: go to the contact options

 

Are cafeterias open?

With a greater presence of students at universities during the 2020/21 hybrid semester, the Hessian associations for student affairs will increasingly re-open their cafeterias and offer food for consumption both on site and sometimes also takeaway meals. Mensa accent at the Kurt-Schumacher-Ring campus and the Rüsselsheim cafeteria will re-open on 28 September 2020. More information

 

Can students also use the Webex online meeting software?

Yes, this is possible. The RheinMain University of Applied Sciences is also making Webex Meetings available to students. By using the web conference tool, you can meet online in study groups, for example, share documents and prepare for exams together. You can easily use Webex with your HDS login. At this link, you can find installation instructions, an overview of features and tips for using the tools.

 

What is the situation with Adobe and Microsoft licenses? Can these also be used by students?

Students can also use Adobe products. Please contact your responsible faculty administrator if you would like to use Adobe products. For Microsoft products, RheinMain University of Applied Sciences students have the option to use Office 365 free of charge.

Information about Office 365

 

What provisions are there for internships outside the university?

For students who are completing an internship, external thesis etc. outside the university, the regulations of the internship organization apply in addition to the regulations of the RheinMain University of Applied Sciences. In the event of contradictions between the provisions of the internship organization and the RheinMain University of Applied Sciences, the regulations that protect your health more comprehensively shall apply.

In the event of contradictory regulations or if there may be potential consequences for your academic achievement, please contact your supervisor at the university (preferably by telephone or e-mail) to co-ordinate the next steps.

 

Will I continue to receive my ‘BAföG’ governmental financial aid if the university has closed or if there are entry bans?

German Federal Education Minister Anja Karliczek has stated that BAföG recipients do not need to worry about disadvantages arising from the coronavirus epidemic. The German Federal Ministry of Education and Research (BMBF) ruled in a decree on Friday, 13 March 2020 that BAföG recipients will continue to be paid their educational assistance even in the event of university closures or bans on entering other countries.

The BMBF also announced in the same press release that first-year students whose first semester will be delayed due to the pandemic will receive their BAföG assistance as if the in-person lectures had begun on the date originally scheduled. It has also been decided that the participation in online teaching options will be made compulsory under the requirements for receiving financial assistance as soon as online teaching becomes available at educational institutions.

The responsible office for educational assistance (‘Amt für Ausbildungsförderung’) at the relevant Association for Student Affairs (‘Studierendenwerk/Studentenwerk’) will be available to assist.

Read the full press release

Further information from the Federal Ministry for Education and Research (BMBF) about BAföG (in German)

You can find more information about student funding on the website of the Studentenwerk Frankfurt am Main (in German)

 

I cannot enter Germany due to coronavirus travel restrictions and am therefore studying online at the RheinMain University of Applied Sciences from my home country. Do I still have to have health insurance in Germany?

No. International students from third countries who are not in Germany are exempt from the obligation to have a student health insurance policy. This rule applied to international students who are enrolling for the first time in the winter semester 2020/21, as well as to international students who are already enrolled but are not currently in Germany and are therefore undertaking their studies in the current (and possibly also in the subsequent) semester online.

For queries, please contact the International Office.

 

I’m spending a semester abroad and would like to withdraw from this. What happens then?

No-one should be obliged to undertake or continue to study abroad, even if the travel is not to or via a risk area, as defined by the Robert Koch Institute or German Federal Foreign Office. If the planned travel cannot take place or is aborted due to the coronavirus, we will declare these study abroad periods to be “force majeure” events.

 

Will preparatory and block courses or internships within the university etc. take place?

Preparatory and block courses, internships within the university, and all other teaching-related events that require in-person attendance before the first day of classes are canceled, unless they are able to be run online. To allow students to complete their qualifications in full, the universities will prioritize the following student groups and class formats in particular when holding in-person classes (see also information under internships):

  • First-semester students
  • Students completing their degrees
  • Students with a high need for in-person classes, e.g. laboratory-based classes, project work or classes with significant sport-based or art/music-related components
  • Classes which are more difficult without immediate discussion, such as tutorials (“Übungen”) and seminars